Director of Finance & Operations
Position: Director of Finance and Operations
Reports to: Executive Director
Classification: Full-Time; Salaried; Exempt
Compensation: ERA offers salaries that are competitive in the San Francisco Bay Area public interest/non-profit legal community. The range is between $105,000 – $115,000, depending on experience. ERA also offers a work environment that values work/life balance and a competitive benefits package that includes medical and dental coverage for staff and dependents; FSA plan; generous vacation and paid sick leave; 13 paid holidays per year; and an optional 403b retirement plan, with potential employer match incentives after one year of employment.
Equal Rights Advocates (ERA), a national civil rights organization dedicated to protecting and expanding economic and educational access and opportunities for women and girls, is seeking a strategic Director of Finance & Operations. The Director of Finance & Operations is a member of the Executive Leadership Team. This Director’s primary duties includes oversight of Finance while serving as a senior organizational leader. With primary responsibility for ERA’s hands-on, day-to-day financial planning, management and analysis, the Director develops and oversees policies and procedures, monthly, quarterly and year-end close and reporting and annual budget and audit.
In partnership with the Executive Director, this Director regularly makes independent, critical decisions on behalf of ERA. This Director sets the financial strategy and demonstrates thought leadership and passion for nonprofit financial management. ERA’s annual operating budget is $2.9 million. This Director will also manage certain components of human resource and operations in partnership with the Deputy Director.
Primary Duties and Responsibilities
General responsibilities will include, but are not limited to:
Financial Management (75%)
- Develop and implement financial policies and guidelines to ensure ERA’s assets are protected, utilized effectively, internal controls are appropriate and investment returns optimized in compliance with the Investment Guidelines.
- Supervise the Finance and Operations Coordinator and manage the consulting relationship with offsite Accounting team.
- Oversee and manage the daily financial operations of ERA, including accounts payable and receivable, payroll administration, reporting, reconciliation, third party contracts and all regulatory filings in accordance with Generally Accepted Accounting Principles and IRS regulations for nonprofit organizations.
- Create and present monthly financial package with metrics and analytics for Leadership Team and Finance Committee of the Board of Directors.
- Ensure on-time delivery of complete and accurate monthly financial reports to staff program leads.
- Develop, measure and evaluate short- and long-range measurable financial goals and objectives, including an annual workplan and key performance indicators, ensuring appropriate integration with those of other ERA departments (Development, Communications and Programs).
- Manage ERA’s annual budgeting process and monthly financial tracking; produce budget presentation materials for the ERA’s Finance Committee and Board of Directors.
- Manage and track cash flow in order to maintain positive cash position, monitor various accounts and project cash needs; adhere to the ERA’s Operating Reserve Guidelines.
- Manage the annual audit, including preparation of schedules, compliance and response to management letter; Support the Audit Committee of the Board of Directors.
- Partner with the ERA’s Development team to calculate administrative overhead expenses for funding proposals; track, release and report on funding expenditures; and provide analysis on program sustainability.
- Partner with the ERA’s Program Team to track grant revenue and releases and ensure fulfillment of the ERA related funding obligations.
- Perform ad hoc analyses and create special reports as requested.
Human Resources/Benefits (10%)
- Serves as the lead point person on benefits and benefits administration, ensuring new staff benefits enrollment and annual all-staff open enrollment, fielding questions from staff and serving as primary liaison to ERA’s benefits broker.
- Ensures compliance with applicable laws and regulations regarding employment issues such as pay, time-keeping, equal opportunity, privacy and health and safety
- Oversees payroll and benefits process of the team’s Finance Coordinator.
Operations, in collaboration with Deputy Director (15%)
- Negotiate and executes contracts with vendors, landlords and independent contractors/consultants.
- Ensure accuracy and timely submission of quarterly lobbying and campaign activity reports to the California Secretary of State.
- Ensure that the operations area develops and maintains written policies and procedures for all aspects of ERA’s operations, including office management, convening support and technology functions.
- Evaluate and oversee information technology systems, ensuring that IT systems are effective and consistently function to support the work of team members onsite and remotely.
- Manage special projects, such as research and implementation of constituent management systems and databases.
- Ensure the ERA’s maintenance of and compliance with safety and emergency policies and procedures. Oversee the implementation of ERA document and file retention policies and procedures to ensure that information is retained and accessible, including both hard copy and electronic systems; oversees any off-site storage and retention systems.
- Commitment to, and passion for, social justice and gender equity.
- Demonstrated experience with and commitment to social justice, legal non-profits, and/or women’s rights programs (five years preferred).
- Minimum of a four-year degree; Graduate degree in nonprofit management, business administration, finance, accounting or a comparable field is highly desirable.
- Minimum four to 10+ years of experience with a comparable non-profit organization in finance (including fund accounting and budgeting); 5+ years in a leadership role. At least two years of experience in office administration and human resources.
- Extensive knowledge of computer applications and systems including Microsoft Office Suite.
- Dedicated team player with a commitment to the highest level of client (external and internal) service and collaboration.
- Ability to problem-solve, demonstrates sound judgment and maintains confidentiality.
- Ability to interact professionally and effectively with co-workers, board members, volunteers, clients, members of the legal community, and organization donors and guests.
- Excellent written and verbal communications skills.
- Ability to complete assignments and responsibilities accurately and in a timely manner, often with strict and/or conflicting deadlines.
- Excellent sense of humor and ability to thrive with a small team of feisty feminist lawyers and other professionals fighting for civil rights.
How to Apply
Are you ready to join our team at ERA? Please submit 3 professional references, your current resume, and a cover letter describing your interest in this particular position, connection to ERA’s mission, and where you found the job posting to email@example.com. Please list “2019 Director of Finance Application” in the subject line of your e-mail message. Incomplete applications will not be considered. The position is open until filled.
We are a small and dedicated team of advocates, legal and otherwise. We are intersectional in our feminist practice and we lead with our values: Inclusion, Integrity, Shared Leadership. We have a highly entrepreneurial environment and encourage our team members to be problem-solvers. You can check us out on Instagram (@EqualRightsAdv) and Twitter (@EqualRightsAdv).
An Equal Opportunity Employer with a Commitment to Diversity
Equal Rights Advocates (ERA) is proud to be an equal opportunity employer that is dedicated to the diversity of our staff. We will consider applicants equally without regard to sex, gender, race, age, ethnicity, national origin, disability, marital or veteran status, medical condition, religion, gender identity, sexual orientation, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We reasonably accommodate staff members and applicants with disabilities, provided they are otherwise able to perform the essential functions of the job. Individuals who need assistance or accommodation due to a disability may contact us at firstname.lastname@example.org.
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