Fighting for Women's Equality

Executive Team Assistant

Job Description

Position: Executive Team Assistant
Reports to: Executive Director & Deputy Director
Classification: Full-Time; Hourly; non-exempt

Compensation: This position is based in San Francisco, with a starting salary range of $48-55K, depending on experience. ERA offers a work environment that values work/life balance and a competitive benefits package that includes medical and dental coverage for staff and dependents; FSA plan; generous vacation and paid sick leave; 13 paid holidays per year; and an optional a 403b retirement plan, with potential employer matching opportunity after one year of employment (based on organizational budget and discretion of the Executive Director.)

The Position

Equal Rights Advocates (ERA), a national civil rights organization dedicated to protecting and expanding economic and educational access and opportunities for women and girls, is seeking an administrative badass with tons of energy, discretion, and experience to be an executive assistant who will basically run the desks of both the Executive Director and the Deputy Director.

This position’s duties primarily revolve around being the control hub for two women leaders who need a whip smart, detail-oriented, and communicative person to handle the quotidian things (like expenses, scheduling, and admin for more than one person) and the sensitive things (like handling Board and donor relations). The person in this role has strong admin skills, sees the value of that role, and enjoys being in contact with interesting leaders from across industries and delivering polished customer service so that an important feminist mission is well-represented.

This role also includes being the main point of contact for our dedicated Board of Directors and select committees; it will also lend some office support to our amazing legal team and help them out with admin details that shouldn’t distract them from winning justice for the women and girls we serve!

Who You’ll Work With

The Executive Director (50%)
She has really busy days and could use some support for:

  • Board relations: keeping track of Board meetings, preparing for them, taking notes at them, and following up; tracking and managing Board committees; tracking and managing Board statistics and data; maintaining communications with Board members who are Bay area professionals and supporters of the organization.
  • Donor relations: helping maintain a line of communications with high level donors; preparing for and following up appropriately after donor meetings (also, scheduling them); helping position ERA and our vision for donors; partner heavily with the Development team where necessary.
  • Thought leadership: partnering with the Communications team to help position the Executive Director for speaking engagements across the country; preparing for presentations, handling logistics, being the point of contact for event staff; maintaining lines of communication.
  • Daily administrative support: making sure the ED can manage her day efficiently and effectively; clearing the clutter, paying attention to details, and smoothing the way so the more strategic things can happen. Helping the ED leverage the tools we have so she’s in the loop and can manage her time effectively.

The Deputy Director (40%)
She also runs the Strategic Communications team but you don’t have to worry about that. (Unless you want to…)

  • She needs an administrative partner to help her focus on special internal projects related to talent management and retention; organizational culture change; Diversity, Equity, and Inclusion; strategic planning; and ongoing leadership development of staff. This support could be in the form of note taking, doing research, scheduling meetings, or helping with the problem solving.
  • She needs someone to manage her rapidly filling calendar; manage her light travel and monthly expenses.

The Legal Team (10%)

  • They are a busy team of 6 attorneys who need occasional help with their travel and expense receipts. They may also need some assistance with correspondence for cases or preparation for conferences. (They already have a couple Program Coordinators and law clerks for most of their programmatic and case-related needs.)

Basic Qualifications

  • 1-4 years of relevant work experience of relevant experience
  • You have a commitment to, and passion for, social justice and gender equity
  • When people describe you they say “We don’t know where we’d be without [you].”
  • You have a demonstrated customer-service and teamwork orientation with the ability to work in a compassionate and collaborative manner, and effectively communicate with co-workers, clients, and others from diverse backgrounds, perspectives, and communities
  • Demonstrated strong verbal and written communication skills
  • Mastery of Microsoft Office programs (e.g., Outlook, Word, Excel, PowerPoint)
  • Facility with other technology platforms for project management and communications such as such as Google Docs/Drive, Dropbox, Basecamp, Box, and Slack
  • Excellent sense of humor and ability to thrive with a small team of feisty feminist lawyers and other kickass feminists fighting for civil rights.

Other Considerations

This is an office-based job performed during regular business hours, Monday through Friday, with occasional out-of-office travel and evening work required. This job is performed under general office conditions and is not subject to any strenuous physical demands or dangerous conditions.

How to Apply

Are you ready to join our team at ERA? Please submit 3 professional references, your current resume, and a cover letter describing your interest in this particular position, connection to ERA’s mission, and where you found the job posting to jobapplicants@equalrights.org. Please list “2019 Executive Team Assistant Application” in the subject line of your email message. Incomplete applications will not be considered. The position is open until filled.

About ERA

We are a small and dedicated team of advocates, legal and otherwise. We are intersectional in our feminist practice and we lead with our values: Inclusion, Integrity, Shared Leadership. We have a highly entrepreneurial environment and encourage our team members to be problem-solvers. You can check us out on Instagram (@EqualRightsAdv) and Twitter (@EqualRightsAdv).

An Equal Opportunity Employer with a Commitment to Diversity

Equal Rights Advocates (ERA) is proud to be an equal opportunity employer that is dedicated to the diversity of our staff. We will consider applicants equally without regard to sex, gender, race, age, ethnicity, national origin, disability, marital or veteran status, medical condition, religion, gender identity, sexual orientation, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We reasonably accommodate staff members and applicants with disabilities, provided they are otherwise able to perform the essential functions of the job. Individuals who need assistance or accommodation due to a disability may contact us at jobapplicants@equalrights.org.

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